Time to Meet and Time to Work: Technology for More Productive Meetings

Meetings are necessary pain points in any workplace — necessary because these gatherings allow brainstorming and promote company transparency; pain points because it runs the risk of consuming too much time and draining workforce productivity.

Business meetings provide the perfect environment for information sharing and team building. Time spent in meetings, however, is time that the staff could have used to meet the day’s business goals. Technical difficulties and other unnecessary disruptions prevent companies from achieving the meeting’s agenda.

Fortunately, technology is here to save the day once more.

Hassle-Free Technology Is a Must

Get the most out of your mobile workforce by considering ease of use and interoperability when choosing meeting rooms for rent in NYC. The room should provide employees with quick and convenient access to electricity so they can easily plug their devices and get down to business.

If you have your own conference room, equip it with built-in power adapters, supplies, speakers, and cameras. Businesses that operate on a Choose Your Own Device (CYOD) or Bring Your Own Device (BYOD) model ensure employees can connect to tablets and smartphones.

Integrated control panels improve meetings by simplifying and consolidating the controls for everything: from the overhead lighting and projector screen to the conference room monitor.

By making your conference rooms more user-friendly, employees spend less time tinkering with the equipment and focus more innovation and creativity.

More Face-to-Face Connections with Remote Workers

The recent years saw a significant shift in the definition of the workplace. Companies now invest in mobile technologies to allow their employees to work anytime, anywhere. They are also expanding their hiring practices to accommodate a remote workforce. CNBC reported a study from the International Workplace Group (IWG), which revealed that more than two-thirds of the working population around the world (70 percent) work remotely at least once a week.

Teleconferencing technologies make it possible for businesses to bring their in-house team and remote workers together. Invest in touch-screen displays or wide-angle cameras that enable remote teammates to get a clear view of your meeting room.

Interactive whiteboards also enable multiple employees — including the remote ones — to write down their thoughts simultaneously. These features make it easier for employees to collaborate despite the distance.

Equip Meeting Rooms for a Purpose

More businesses promote collaboration by tailoring their conference rooms to specific types of meetings.

For example, one meeting room has digital whiteboards to encourage more in-depth brainstorming sessions. Another room can have comfortable lounge seating and couches for informal or relaxed discussions. A conference room with speakers and a projector system is ideal for giving presentations.

These purpose-built conference rooms incorporate equipment best suited to their intended use. Often, these rooms can include temperature and light controls. One of the biggest benefits of this kind of meeting room design is it improves productivity by giving employees a centralized location to meet. The room has everything they need to achieve an agenda right at their fingertips.

Meetings need not be necessary pain points. Transform it into a productive necessity with the right kind of technology. Invest in an innovative environment where your team can meet their expectations and foster success without wasting their time

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